Why You Should Switch to a Multifunction Printer

As far as office work is concerned, certain tasks expend more time and resources than others. Some companies will only print, fax, scan, email, or copy documents from time-to-time. This makes having to purchase multiple machines to perform all of their office tasks can be frustrating and expensive. 

A state-of-the-art multifunction laser printer will be able to perform all of these tasks on one compact machine. This saves business owners copious amounts of time, money, and space in the process. 

Below, we will focus on multifunction laser printers in Toronto and why you may want to consider switching to one for your business needs.

They’re Cost-Efficient

Multifunction laser printers in Toronto are very cost-efficient, as they can take on the role of many machines that would otherwise need to be purchased separately. As a result, your company will save money that can be put to better use, such as hiring new employees or expanding the business. 

Running costs will also be reduced, as you will only need to pay to run a single unit, so multifunction laser printers are also more cost-efficient in the long-term.

Those that are worried about their impact on the environment will also be happy to know that multifunction printers are eco-friendly machines. For example, instead of using 4 separate units to print, fax, scan, and copy documents, you can use a single device to handle all of your office tasks, which will reduce your overall energy costs.

Thus, your energy bills will be lower when you make the switch to an all-in-one device, and you can also take pride in the fact that you will be reducing your company’s carbon footprint by upgrading to a multifunction laser printer.

Save Space

Multifunction printers are often referred to as all-in-one printers, and with good reason, as they can take on a myriad of office tasks via a single unit. 

They are not only more convenient, as you won’t have to travel around the office to perform multiple office tasks, but they will also save quite a bit of space in and around the office. 

They are highly recommended for any office and are a must for startups that have very little space to work. A small office can replace their stand-alone printer, scanner, fax machine, and photocopier with an all-in-one printer. This allows the freed up space to be used to house a few extra workstations for new employees that can help grow the company.

Convenience

Most companies will not use all of the functions of an MFP regularly, so it doesn't make sound business sense to buy four or five devices when you only use their features sparingly. 

If you make the switch to a multifunction printer, then you will add some much-needed convenience to the office, which may also boost employee morale and productivity in the process. 

Many MFPs that are sold today in North America are wireless, which will allow for maximum freedom when you are reorganizing your work environment. You can take your MFP and set it up in an area that is out of sight from the main working area, tucked away in a corner, for instance. 

Your employees can print, scan, copy, send, receive, and fax documents from anywhere in the office, thanks to the wireless connectivity of your multi-functional printer. The days of needing to be physically connected to a device to make use of it will become a thing of the past.

Enhanced Security

As mentioned, switching to an MFP will allow you to digitize documents with a few simple modifications. Some people may worry that switching to a digital format may allow cybercriminals to hack into their networks to steal their most sensitive data. 

Fortunately, today’s MFPs are built with advanced safety features that will set your mind at ease. Many include security features that are similar to the latest PCs and laptops, with state of the art security features that are integrated into the unit itself to patch security breaches, ensuring that hackers will be barred from breaching your network.

You can set permission parameters that ensure that only those that need to access your most sensitive data will be able to. You will also be able to track usage rates and activity so that you will always be aware of who is printing what, where, as well as how often they are printing, faxing, copying, emailing, and scanning documents. 

You can also provide certain privileged employees with individual access codes, and secure pull printing is yet another benefit of MFPs. This is as secure pull printing will ensure sensitive documents will never be allowed to sit on an output tray, where they can be stolen.

How to Choose the Best Multi-Functional Printer

In order to determine which MFP is right for you, you will need to assess the resolution of each model, as well as the number of pages that it can print per minute. Other features to look into include energy star certifications and format. 

You can also choose from an inkjet model or a laser model, so speak to your representative in order to best determine which model is ideal for the unique needs of your company.

To learn more about why you should make the switch to a multi-functional printer in your business, or about our single-function printers, call DOS Canada at 1-647-547-9867 or contact us here.