Equipment Cleaning Tips
1. How do you keep office equipment clean and hygienic?
Follow these steps below to clean the touch surfaces of Sharp devices utilizing CDC recommendations:
- Wear disposable gloves (latex or nitrile) when cleaning and disinfecting surfaces.
- Turn off the device and disconnect AC power.
- Moisten a microfiber cloth with a mixture of 70% isopropyl alcohol and 30% water (do not spray).
- Begin with the display or MFP control panel and finish with any flexible cables.
- When cleaning a display screen or touchscreen panel, wipe in one direction.
- After disinfecting, copier/scanner glass should be cleaned again using an office glass cleaner.
- When finished, discard gloves and wash hands immediately for 20 seconds with soap and water.
2. How frequently should office equipment be cleaned?
Office equipment should be cleaned regularly. As the threat of COVID-19 infection remains, frequently disinfecting and sanitizing equipment can help prevent illness, especially as printers, copiers, and scanners are constantly in use and shared by the entire office.
Make it a habit to safely disinfect equipment after every use. As well, install hand sanitizers close to these shared workspaces to encourage good hand hygiene, and promote health and safety in the workplace.
3. What are the consequences of not cleaning office equipment?
Poorly kept and infrequently sanitized equipment increases the risk of passing on harmful bacteria and germs on these shared and commonly touched surfaces. Make sure that printers, scanners, and copiers are wiped down after every use to promote good hygiene and safety in the workplace.
Aside from the risk of illness, poorly kept office equipment are also at higher risk of malfunction, breakdown, and reduced lifespan. Dust and debris can build up in internal components, which cause paper jams and damage to cartridges and other delicate components. Proper equipment use and maintenance can help prevent these costly consequences.
4. What equipment is used to clean office equipment?
Cleaning office equipment only requires basic supplies. To disinfect surfaces, you need disposable gloves, microfibre cloths, isopropyl alcohol, water, and glass cleaner.
5. Will cleaning office equipment regularly extend its life span?
Yes. Regular cleaning keeps your office equipment in excellent condition and helps extend its lifespan. This goes hand-in-hand with proactive equipment maintenance to detect and address issues early on, eliminate debris, and help prevent malfunctions and breakdowns. For equipment safety and optimal performance, follow these precautions:
- Avoid using paper towels and tissue, as well as spraying abrasive chemicals and cleaning solutions directly onto equipment
- Use a microfiber cloth dampened with a water and alcohol mixture not stronger than 70%
- Only clean the exteriors and commonly touched surfaces
- When cleaning painted or glossy surfaces, test a small area before proceeding to ensure no damage is done.
6. How much will I pay for office equipment cleaning services?
The cost to clean office equipment is minimal. It’s an inexpensive investment in helping maximize your printer or scanner’s lifespan and maintaining a safe and productive workplace.