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How to Choose the Best Printer for Your Office

  • Dec 13, 2018
How to Choose the Best Printer for Your Office
Regardless of the size of your company, selecting the best printer for your office just makes good business sense. What may seem like an insignificant investment today may come back to haunt you in the future, so making the right choice is very important. The question then shifts to determining which printer to go with. There are literally hundreds upon hundreds of models and brands on the market, with each company claiming to be the best at what it does.

Also, some companies may feel that they don't even need a printer, period. They may feel that the world is shifting towards a digital trend, and while they are right to some extent, printers will never become obsolete. At some point in time, you will need to print out documents, for legal purposes, or to share with coworkers for a business project. Furthermore, by picking the best printer for your organization's needs, you will not only save a ton of time but also greatly improve work efficiency around the office. Below are just some of the things you need to consider before you pick a printer for your small, medium, or big business.

Inkjet Printers

An inkjet printer is a good choice if you are on a tight budget. Most are very affordable and widely available at virtually every office supply store in Canada. They also tend to be on the smaller, more compact side, which will further save you money on your investment. Also, inkjet printers are designed to print photographs as well as documents. Moreover, inkjet printers continue to improve with time, and you will be hard pressed to determine the difference at first glance with today's state of the art inkjet printers.

The newer models manufactured today use very high-quality inks that don't smudge or smear like their antiquated predecessors. Many can also rival the high volume document output of the best laserjet printers on the market. Inkjet printers require ink cartridges in order to print documents and photographs, and you will need to replace them often if you use your inkjet printer frequently. We would recommend inkjet printers for small businesses as well as home-based business that print a low to a moderate number of documents per day. Again, the cost of ink cartridge replacements is something that you need to strongly consider before you invest in an inkjet printer.

Laser Printers

Many offices today also use laser printers for their business needs. Laser printers are designed for high-resolution colour and to print a high volume of documents. They are designed for bigger businesses that require high output without compromising quality. Also, if space is an issue, then a laser printer may not be the best choice, as they tend to be bigger than inkjet printers.

However, this can actually be a benefit for medium to big enterprises, as bigger companies tend to use their printers more frequently, and many of their employees will likely print multiple documents from the same printer.

Another advantage that laser printers have over most inkjet printers is that they are able to print a large number of documents in a short period of time without the need to replace ink cartridges on a frequent basis. However, laser printer toner, as well as the laser printers themselves, will initially cost more than their inkjet printer counterparts. If your company prints documents frequently, then laser printers are a more affordable and efficient choice in the long run.

Do You Require Any Extra Features?

If saving money is your number one priority, then a stand-alone, basic printer should be your first choice. However, you may be looking for something a little more versatile, such as a multifunction printer. For instance, to save money and time, or simply for the sake of convenience, you may opt for a model that can also copy and scan photos and documents.

All-In-One Printers

There are even more top of the line models on the market, known as all-in-one printers, that can do even more. For instance, some cutting-edge multi-purpose printers can copy, scan, print, fax and send emails as well. There are also many sizes to choose from. Some are even small enough to fit on a small table, so logistical issues will not be a problem. The initial investment of buying an all-in-one printer may seem steep, but you will end up saving more money in the long run as buying and using multiple stand-alone office devices will not only take up far more space but will also cost more.

Additional Paper and Printing Options

There are also some additional features that only the most leading-edge printers can provide. For example, some models include a duplexer, which enables double-sided printing that is completely automated. Some models will come equipped with two trays that will allow employees to use two different types of paper. You may also be able to load paper into the device while it is still printing to save time.

Moreover, some models will include a paper stacker, which is a handy device that allows users to augment the output bin capacity of their printer. In addition, some advanced models will include Bluetooth and/or integrated wifi connectivity and a network card, and may also include some extra memory bandwidth in order to support postscripting.

If you would like to learn more about Printer lease in Toronto and different printer models and their unique advantages and disadvantages, call DOS Canada at 1-647-557-1788, or contact us here


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