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How to Choose the Right Paper for Your Office Printer

  • Jan 24, 2024
How to Choose the Right Paper for Your Office Printer

For any office to function smoothly, efficient printing solutions are a must. To achieve that, it's essential to consider the type of paper your printer needs. This element plays a crucial role in determining the quality of your printouts, and choosing the right type will go a long way in guaranteeing that your office runs efficiently and productively.

When it comes to printer paper, taking a one-size-fits-all approach won't work. Even subtle differences between paper types can significantly impact printing outcomes.

That being said, when you head to a stationery store to pick up the paper supplies you need, it is easy to get overwhelmed by all the options available, as you will likely come across hundreds of different varieties. So, it is essential to know what you are looking for.

This article discusses the different factors to consider when buying printer paper and clarifies why these details can have such an impact on your print quality. 

At DOS Canada, we understand that the smallest details can make or break you when it comes to office printers. Let's dive into the world of printer paper and learn how it can make a big difference in your printing experience.

What are some important factors to consider when buying paper for your office printer? 

When selecting the best paper for your office printer, there are many factors that you should consider. The type of paper you choose will have an impact on the quality of the printed output, the printer's performance, and the overall cost-effectiveness of your operations. 

Keeping this in mind, the following are some of the most significant factors to pay attention to while choosing the right printer paper for your office needs:


One of the most crucial factors to consider when purchasing paper for your printer is its size, as there is a range of paper sizes out there, from 8.5 x 11 to 8.5 x 14 to 11 x 17. 

Make sure you learn what the specific paper size your office printer takes, and keep this paper size in mind as you shop around for paper. In addition, since not all paper types come in the same range of sizes, it helps to know what your options are early on.


One less obvious feature that is still worth considering is the brightness of a particular paper, which relates to how light interacts with the page, particularly the light reflectance of blue spectrum light.

This is particularly important when you frequently need to print photos and other things in colour, as softer and lighter colours in your picture can be washed out if the paper’s brightness is too high. On the other hand, lower brightness can add richness to the colours on your paper, but if there are many deeper tones, their sharpness may be muddied.

Paper Weight

The weight of a paper refers to the thickness and heft of each sheet, which is typically measured in grams per square meter (GSM) and impacts how the paper looks and feels.

Most of the time, standard paper weight works best in most office spaces, as it generally comes at a lower price point and meets the demands of daily office printing. It works well when printing demands are high because it does not jam as easily.

However, it is also important to consider that lighter paper will likely cinch up and curl if displayed on a wall for an extended period, and it will also bleed through if printed on both sides.

How DOS Can Help Ensure Quality Printing at Your Office

It's incredibly important to purchase the right kind of paper for your office to ensure that printing is smooth and hassle-free. 

However, having the right office printer is the most crucial factor. If you are uncertain about investing in a multifunctional printer outright, DOS Canada can provide you with cost-effective options, including the possibility of an office printer lease.

The printing devices we have to offer come in a range of sizes, styles, and functions, so no matter what your office’s printing needs are, we will certainly have you covered.

If you are unsure about which type of printer to choose for your office, we can help you optimize your workflow. Our team of experienced printer experts would be happy to guide you in the right direction based on the types of printing you do and your printing volumes. 

We can also discuss the potential benefits of an office printer lease or determine whether a new or refurbished printer will best suit your needs. 

Office Printer Lease: Trust DOS Canada for All Your Printer Needs

We recognize that the world of office printing can be complex, with various factors to consider, including the option of an office printer lease. That's why we not only offer guidance on selecting the perfect paper for your needs but also provide a wide range of cost-effective printer leasing, purchasing, and rental options to ensure that your office's printing requirements are met.

Our diverse selection of printing devices, coupled with customizable lease agreements and the option to enroll in Managed Print Services, ensures that DOS Canada is your one-stop solution for all your office printing requirements. 

Whether you need assistance in selecting the right printer, optimizing your workflow, or exploring the benefits of an office printer lease, our team of experienced printer experts is here to assist you.

By partnering with DOS Canada, you not only enhance the quality of your office prints but also streamline your printing processes, ultimately contributing to increased productivity and efficiency in your workplace. 

To learn more about our options for an office printer lease and how we can support your office's unique printing needs, please contact us at 1-647-557-1788 or visit our website. Let us help you take your office printing to the next level.

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