Why Your Office Needs the Right Printer

Whether you are launching a new product, participating in a trade show, or mailing hundreds of invoices, a commercial printer is essential. These machines can produce everything from black-and-white documents to full colour marketing materials without batting an eyelash.

So, if you regularly need to print stacks of brochures, various reports, or corporate literature, you can rely on office printers to handle it all. They are especially useful for managing high volumes of everyday business documents, like forms, contracts, manuals, and internal communications.

Beyond the typical documents of the average business, office printers are often equipped for special tasks, like folding, binding, die-cutting, and perforating. These are things that would be impossible or incredibly time-consuming with regular consumer machines.

With precise alignment, consistent colour, and professional finishes, a commercial Xerox printer can produce custom labels, adhesive graphics, packaging prototypes, and even promotional items, like notepads or calendars. Whether you are creating restaurant menus by the dozen or preparing personalized direct mail with unique names and codes, these machines can streamline your tasks.

The Main Benefits of a Commercial Printer

With a commercial printer in your office, life can be made much easier for you and your team. There are many ways that this vital piece of office equipment can change how things are done, including the following:

1. Provide a personal touch with paper

In the digital age, an increasing amount of newsletters, promotional materials, and product or service advertisements are being sent out online. However, due to the overwhelming wave of such content that the average consumer is sent, it is likely that your materials will be ignored. In some cases, it may even be marked as spam.

On the other hand, printing out letters or marketing communications with office printers and giving clients something to physically hold makes it much harder to ignore. This personal touch is relatively uncommon these days, and it can help your business stand out from the crowd.

2. Get your message through better on paper

Using a commercial printer to print physical copies of advertisements and other materials for your customers is not only the best way to ensure they receive them, but it also makes it easier for them to understand the actual content.

According to numerous studies, there is growing evidence that readers learn more when reading text from a physical document than from a digital screen. The last thing you want is for your customers to look through your content and fail to grasp the important details. With commercial printing equipment, though, you can avoid this issue.

This same logic applies to handouts for employees. Whether it is training materials, regular updates, or important notices, your staff is more likely to grasp the content if it is printed out and distributed rather than sent out in a mass email.

3. Hard copies are crucial

Even though computers and digital files are an inescapable part of the business world these days, relying solely on your tech devices to store essential documents can put you in a vulnerable situation.

For instance, if your computer crashes or is hacked, you may lose hundreds of documents containing crucial details. However, with a commercial printer, you can print hard copies of such documents, providing you with security and peace of mind.

Key Factors When Choosing a Commercial Printer for Your Office

Having a commercial printer in your office can make a world of difference. However, since there are many different office printers available, it is also crucial to know what to look for when choosing one for your business.

Available Office Space

Before purchasing a commercial printer, it is important to know how much room you have to work with. For instance, if you only have limited room available in your office, you should stick to compact office equipment printers, as they will fit snugly on a desk or central table.

On the other hand, if you have more space available or a designated printing area, your office can accommodate larger and higher-capacity office printers.

Interface

Another important factor to consider when looking for the right commercial printer is the interface and, specifically, how user-friendly it is. If you can find a commercial Xerox printer with an intuitive interface, it will be much easier for your employees to use, requiring less training and resulting in fewer issues.

Long-Term Costs

To stay within your budget, you should evaluate not only the initial cost of a new commercial printer, but also the long-term expenses associated with various models. Such expenses include things, like the cost of the ink and toner, as well as maintenance.

Security Features

Security features are another key factor when purchasing a commercial printer for your office. Look for office printers/copiers with security features, such as data encryption, secure printing options, and user authentication. Such features will protect sensitive information from being accessed without proper authorization.

Contact DOS Canada for Expert Commercial Printing Solutions

If your office has yet to invest in a commercial printer, but you want to benefit from such equipment in some of the ways mentioned above, DOS Canada can help you find a commercial Xerox printer that meets all your needs.

As Ontario's number one trusted supplier of top-quality office equipment, we have a sizeable stock of office printers in stock from industry-leading brands, like Xerox, Sharp, and HP, with whom we have long-standing partnerships.

Our lineup of new and refurbished office printers includes everything from compact colour printers to DNI multifunction printers, and everything in between. So, no matter what features and capabilities you are looking for, we can find one perfectly tailored to those requirements.

If you are unsure which commercial printer best matches your office workflow, one of our office equipment experts would be happy to help. If you only require a commercial printer on a short-term basis, or you want to try out a certain model before buying, we also offer equipment leasing and rental options.

For more information about our commercial printing solutions, or to learn more about the recommended office printers we carry for different types of offices, call DOS Canada at 1-647-557-1788 or contact us here.