How to Save Money on Printing Costs

If keeping your office running smoothly and efficiently is a top priority, a good printer is an absolute must, as creating documents of all types is likely a necessary part of your day-to-day operations.

However, when printing documents is such a big part of your daily routine and that of your colleagues, it is important to know all the associated costs, as printing can rack up your office bills in a number of different ways.

For the most part, printing costs largely revolve around consumables and maintenance, since investing in both of these things on a regular basis is necessary to keep your printer running without issues.

Some of the consumables that represent significant recurring expenses (as they need to be replenished) include ink and toner, paper, printer drums, fusers, and belts. The frequency with which you will need to purchase replacements for these things depends on both the type of printer you have and the frequency of your printing.

In addition, especially if you are using your printer on a daily basis, you will need to invest in regular maintenance to keep it functioning optimally. You can also expect to spend money on repairs once in a while, as even the best printers break down sometimes.

Best Ways to Reduce Printing Costs

Although there are many costs associated with printing that are simply unavoidable, there are certain ways to minimize the number of unnecessary expenses with regard to your printing.

If printing is a major component of your daily operations, reducing overhead expenses related to it can make a big difference in your business’s bottom line. The following are some of the best ways to cut down on printing costs:

1. Take advantage of an ink or toner subscription service

If you try an ink and/or toner subscription service, such as HP Instant Ink, you can save up to 50% on your printing costs by joining one of these programs. After signing up, you can decide how frequently you would like your ink cartridges or toner delivered, based on your unique printing needs. For a small monthly fee, you can also ensure that you never run out.

Not only will signing up for such a service save you time and gas money, but it will also often afford you some great discounts. In some cases, you may be able to add on paper pack deliveries as well so that nearly all your needs are met with just one subscription.

2. Buy a refillable ink printer

Unlike traditional printers that utilize ink cartridges, refillable ink printers use ink reservoirs. This way, when one of your ink colours is empty or running low, you can refill the reservoir for just that colour. 

Although a package of refillable ink is generally fairly close to the same price as a replacement ink cartridge, you will have to replace it far less often, which is where your savings will come into effect. 

In addition, some of these printers can be purchased with a bonus of up to two years’ worth of ink in the box, which is a great way to start your savings right off the bat.

3. Make use of double-sided printing

If your printer allows for double-sided printing, and you want to cut down your printing costs to stay within budget, try to use this feature whenever possible. 

Whether you are printing off draft pages of a text that you ultimately won’t need to keep or creating a report for submission, giving double-sided printing a shot will cut the amount of paper you use in half, leading to substantial savings. 

Even if you do not have a printer with double-sided printing as a built-in feature, you can achieve this style of printing by feeding your pages back into your machine upside down so that they print on the reverse side as well.

4. Switch to draft print quality

These days, the majority of printers have a print quality setting option, and toggling around with these settings is another way to save money over time. Of course, in some cases, it may be important for your prints to be of high quality so that they look professional or because they will be distributed. When this is not the case, change your printer setting to draft print quality.

This setting allows your prints to use less ink, so the text will not be as dark or vivid, which is why it is perfect for printing out worksheets, notes, or drafts requiring further editing. 

Since you will use less ink with each print you do with this setting applied, you will be able to print many more documents before you run out of ink, ultimately saving you money on cartridge replacement costs.

5. Invest in a refurbished printer

Yet another great way to reduce printing costs has to do with the kind of device you purchase in the first place. One category of printers that will certainly save you money is the refurbished variety.

Refurbished printers have been put through rigorous testing by qualified technicians to ensure they work like new. However, you won’t have to pay the high price of a brand-new device. In this way, you can ensure that you find a high-quality printer without breaking the bank!

How DOS Canada Can Fulfill Your Printing Needs While Maintaining Your Budget

If you are interested in reducing your printing costs by investing in a high-performing and reliable refurbished printer, DOS Canada can help you find one that will meet all your needs.

We have a wide range of refurbished printers manufactured by industry-leading trusted brands, like HP, Sharp, and Xerox, that are available for sale or rent. All of these have been expertly restored and certified to not only function as if they were new, but to look like it too!

Whether you are looking to replace an old printer or to add to your office’s fleet, our refurbished printers can make the perfect addition to your workspace and will allow you to boost your office efficiency in no time. 

All of the units we refurbish have a clean service history and minimal usage. Each of them also comes with a fresh warranty covering future repairs and replacement parts.

With this cost-effective alternative to buying a new printer, you can save money that can be reinvested in other things like paper, ink, and toner. Plus, you will have the added benefit of contributing to an eco-friendly printing solution. 

For more information about how we can set you up with an affordable refurbished printer, or to learn more about the various types of printers we carry in stock, call DOS Canada at 1-647-557-1788 or contact us here.