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Is a Managed Print Service Right for You?

  • Oct 01, 2019
Is a Managed Print Service Right for You?

While managed print services have been around for quite some time, the advent of the cloud— and other recent innovations—have helped revolutionize the managed print services industry. It should also be noted that many benefits managed print services can bring to your business or office. The purpose of this article is to discuss some of those benefits and how they can give your business an edge over the competition.

Boost Efficiency

Time is of the essence in business. As such, your company should do everything in its power to augment efficiency around the office. Managed print services can help eliminate normal problems involved with printing, which can eat up hours of productivity as well as waste copious amounts of company resources in the process.

You can bypass these issues, as your print services provider will select the best printer, office accessories and equipment, based on the unique needs of your business. When the time is right, the company will also recommend upgrades so that your company is not left behind in terms of its technology.

The software will be set up by tech experts so that you can get started from day one. Another way that managed print services help boost efficiency is that the provider will ensure that all of your devices are connected to a cloud-based monitoring hub. Your provider will be able to track the usage rates at your office, which will allow them to send you replacement ink cartridges when your office is running low.

They can also help make recommendations based on your current consumption rates as well as make additional suggestions to boost your efficiency further. Managed print services also come bundled with ongoing maintenance services.

If one of your machines indicate software errors or stops working altogether, your provider will be able to rectify the issue quickly. They will send you instant reports that are easy to understand so that you will be able to keep track of your usage levels and make the necessary changes to improve your printing efficiency.

Lower Your Costs

By boosting your corporate efficiency you will be able to reduce many clandestine long-term expenditures. However, you will also need to address the blatant, short-term costs that are associated with your office printers. For instance, if you are a startup or are a company that has recently undergone an expansion then trying to come up with the capital to purchase a whole line of new, state-of-the-art printers, may prove daunting, if not impossible.

Even businesses that have been around for years, if not decades, will need to keep a close eye on their quarterly earnings reports and ensure their cash flow is optimized. Routinely updating hardware is yet another issue that both new and established enterprises need to take into consideration.

The good news is that managed print services are designed to help remedy the initial expenditures involved with buying a set of new printers. That is, they will provide you with a wide array of different printer types, brands, and options so that you can cover all of your costs regardless of how profitable your business is.

If you are running a struggling startup, then they may recommend a pay-per-page model and also suggest that you lease instead of purchasing your printers, to make your monthly payments more affordable. You will be capable of handling your monthly budget better with a managed print service. Your provider will give you with forecasting tools, usage reports, as well as real-time top of the line dashboards.

Trying to stockpile unused toner and ink is something that every office wants to avoid, but you will want to avoid running out of ink and toner. Trying to monitor and maintain a bevy of individual printers can also prove to be troublesome, and not to mention very expensive. A managed print service can take care of all of these issues for you.

For example, in order to take care of all of your ongoing needs, your provider will determine your repair services based on your individual needs, and will also provide replacement toner and ink. You can make more efficient use of economies of scale, thanks to the amount of money you will save annually, as well as reduce the waste generated by your business.

Regular print audits are yet another way that you can save money with managed print services. For instance, you can save even more money and space by placing your printers and other related devices close to one another. Consolidating your hardware will not only save you space that can be put to better use but will also save electricity; lowering your electric bill.

Managed print services can help boost efficiency, save money, and improve productivity. Your company can become more environmentally sustainable by using energy-efficient products, as well as help reduce the use of paper, consumables, and electricity in your office.

They will also provide you with the most secure and advanced software and tracking services so that your company assets and information are protected from cybercriminals. They can help your employees become better educated on how to use your printers and other devices so that they can become experts themselves.

To learn more about the benefits of managed print services, call DOS Canada at 1-647-547-9867, or contact us here.

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