Ways to Make Your Printer More Efficient
If you work with office printers on a daily or semi-daily basis then you may be interested in printer improvements that can help boost printing efficiency.
After all, productivity is often a top priority in most offices in the city, so you will want to take advantage of printer improvements to help boost employee morale and ensure that there are no downtime issues to be concerned about.
Here, we will focus on some easy techniques that you can employ to help make your printer more efficient while at the office.
How to Reduce Excess Printing
If you are having issues with employees printing more than necessary then you can devise an office print policy so that all of your workers can be held accountable for the number of documents that they print.
Given the fact that most offices have corporate policies for long-distance calls and other interoffice expenditures, it stands to reason that having a similar policy for printouts can help cut back on unnecessary printing at the office.
Dealing With Subpar Cost Visibility
In order to solve poor cost visibility and control issues, you can try consolidating all of your invoices that are print-related into one invoice from a single vendor that you know and trust.
As a result, you will immediately augment the cost visibility for your printers, as well as toner and any and all print-related services. In other words, it is imperative that you help create better awareness so that you can take efficient control of your cost visibility.
Avoid Overwhelming Your IT Department
The ideal solution for IT overload is to outsource your printer services and troubleshooting to technical printing professionals who will provide you with the reactive as well as proactive service quality that you need and deserve.
By doing so, your top-tier in-house technical team can focus on more pressing issues than any printing problems that may present themselves in the not too distant future.
Avoid Having to Deal With a Myriad of Vendors
Many offices in the city make the mistake of having multiple vendors for their printer services, supplies, and hardware. As a result, they will often become confused as to who to call for what service or product at some point.
Fortunately, you can easily bypass this issue by creating a vendor list that only includes one reputable business printing company that you know and trust. The end result is that you will have to deal with fewer invoices and will also save time that could be put to better use. Yet another benefit is that you will augment the leverage — in terms of your total print spend for superior value — as well as vendor accountability in the long-term.
Solving Reactive Supplies Ordering Issues
A common mistake that many companies make is that they will panic as soon as they see flashing lights on their new printers. However, you can avoid having to deal with blinking lights on your printers by purchasing a toner replacement service that is automated.
In other words, your printer can be configured in order to automatically signal your toner provider that your current toner supply is almost finished. As such, your business will receive the perfect toner cartridge at its doors before your toner runs completely dry; ensuring that your printers will always be running smoothly and efficiently.
Dealing With Excess Office Waste
According to recent studies, 20% of the paper that is printed in offices will never actually be used. Furthermore, the life cycle of a piece of printed office paper is only five minutes. Ergo, excess office waste can be an issue, but initiating a printing policy at the office will reduce the amount of paper that is wasted via printing.
You can also greatly reduce your corporate carbon footprint by devising an effective recycling plan. For instance, you can completely empty your printer cartridges as well as reduce the amount of office waste that will end up in landfills by increasing your recycling and sustainability efforts.
Avoid Throwing Out Ink Cartridges
Another common issue that has plagued many offices in the city over the years is the improper disposal of toner cartridges. That is, many companies will simply throw their empty toner cartridges into their trash bins after they are done with them, unaware that it can take up to a thousand years for a single cartridge to completely decompose.
Fortunately, you can help mitigate this issue by having a candid conversation with the company that provides your office with its toner cartridges so that they can propose eco-friendly solutions to your conundrum. We would also like to take this opportunity to mention that the majority of toner cartridges that are provided by third-parties are recycled, so they may be a viable solution as well.
Preparing for Increased Mobile Adoption
Given the fact that virtually every office worker owns at least one cell phone or tablet, you may need to configure your printer network so that your employees can print documents via their smartphones or tablets.
In some cases, your printers may be so outdated that they may need to be replaced with newer models, so upgrading to a mobile-ready printer may be the best solution.
Moreover, modern printers have the added benefit of including many state-of-the-art security features that will ensure that your workers will be able to print pertinent data files without having to worry about a potentially catastrophic security breach brought on by a poorly protected network.