Why Your Office Needs Xerox Printers and Scanners

These days, offices are attempting to make the jump to becoming “paperless” environments, as the trend of exclusively storing documents on online servers is becoming increasingly common.

However, while a paperless approach may sound nice in theory and come with certain benefits, this is not a foolproof way to manage an office. In fact, it can open an office up to some serious vulnerabilities.

For instance, computers can crash, and cloud storage can be hacked. In such circumstances, hard copies of documents that are printed and stored in a safe location may be your only saving grace.

Printing documents on paper is often cheaper than buying cloud storage; distributing physical documents helps keep people engaged during meetings, encouraging participation and interaction. Furthermore, information on paper is often better retained than what is displayed on a screen. Thus, keeping printers and scanners as an integral part of your office is essential.

While online materials may be appropriate in certain situations, having scanners and printers on hand will keep your office well-rounded and optimally functioning daily. Fortunately, there are printers and scanners available that can handle both functions.

What are the main ways your office can benefit from Xerox printers and scanners?

In the realm of printers and scanners, Xerox devices stand out for their high functionality and innovation.

When you equip your office with Xerox printers and scanners, the differences that these machines make are tangible. The following are some of the main advantages that Xerox printers and scanners will provide as part of your office:

1. Take advantage of multiple functions

Xerox printers include an array of multifunctional printers that will make it possible to do much more than simply print documents.

Thanks to their top-of-the-line features, which range from cloud connectivity via apps and stable Wi-Fi signals to responsive touchscreens, they can reliably serve as all-in-one office aides. This will allow you to do various jobs without having to stack your office with several redundant devices.

Such printers will thus save you valuable office space and a considerable amount of time and effort, as they will enhance the efficiency of your daily operations.

One example of an incredible multifunction Xerox printer is the Xerox C315. This versatile machine can fax, copy, scan, and email documents, all while being able to print at an impressive speed of 35 pages per minute.

Another fantastic option is the Xerox Versalink B605, which has all the same features, but also boasts a 250 GB hard disk drive, 150 bypass tray, 550 sheet tray, and 100 sheet DADF.

2. Leverage devices that align with your business goals

Xerox printers cater to the unique needs of every business, big or small. Since every company has its own distinct requirements and goals, Xerox has dedicated the design and production of its printers to meeting and exceeding these different needs.

Whether your business’ aim is to grow its revenue, cut costs, or simply optimize the way work gets done, there is a particular Xerox device available that has been carefully designed to get you closer to meeting such goals through its various features and capabilities.

In this way, you can get the maximum value out of your Xerox products, as they will play a pivotal role in taking your business to the next level.

3. Innovative and time-saving technology

When a traditional printer runs out of paper or ink, it takes time and energy for someone in the office to figure out this issue, find the relevant department to get more ink or paper, and then properly install these items in the machine.

However, thanks to Xerox smart technology, this kind of downtime can be limited and even completely eliminated. This is because the printer will do most of the communication for you, contacting the relevant people when paper or new ink needs to be added.

This prevents work disruptions by ensuring printer replenishment before it's needed.

4. Streamline your office workflow

With a Xerox scanner, you can streamline your workflow and make even your busiest days easier. A Xerox scanner will allow you to make information viewable, secure, and easy to share.

With  Xerox Documate, you can store up to 50 pages in the document feeder. If you or your staff have frequent meetings on the go, Xerox’s Mobile Scanner may be a better fit, as it can capture hard copies in high resolution and remotely transmit them to your office computers.

How DOS Canada Can Help You With Top-Quality Xerox Printers and Scanners for Your Office

If you would like to reap the many benefits of a Xerox printer or scanner, DOS Canada can help you get your office in order by setting you up with the exact devices you require.

Thanks to our formal partnership with Xerox, we can give you access to their extensive product line of top-quality printers and scanners, including multifunctional models, such as the Xerox Versalink B405DN Mono Laser MFP, the Xerox VersaLink C505X Color Laser MFP, or the Xerox AltaLink C8130 Multifunction Printers.

Whether you are purchasing a permanent addition to your office, or simply leasing or renting one of our printers or scanners temporarily, we have plenty of options available for you to choose from.

We carry innovative and high-tech Xerox printers and scanners that are suitable for every budget, and will put together a customized lease agreement that is unique to your needs.

Plus, if you enroll in our managed print services, we will take care of all your printer and scanner maintenance, ink and toner refills, and printer analytics. This way, you do not have to worry about any of these issues, and can direct your attention to other important matters in the office.

For more information about our Xerox printer options, or to learn more about the finer details of our product rental agreements and other services, call DOS Canada at 1-647-557-1788 or contact us here.